Effective Date: October 4, 2025

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Stepping Stone Medical and Psychiatry is committed to protecting your privacy and using technology that provides a safe and empowering online experience. This Privacy Statement applies to our website and governs the collection, use, and protection of your personal information. By using this Site, you consent to the data practices described in this statement.

 

Collection of Your Personal Information

 

Stepping Stone Medical and Psychiatry may collect personally identifiable information, such as your:

• Name

• Email address

• Home or work address

• Phone number

 

We may also collect anonymous demographic information, such as your ZIP code, age, gender, preferences, interests, and favorites. This information helps us improve the quality and personalization of your experience.

 

Additionally, details about your computer hardware and software may be automatically collected. This includes your:

• IP address

• Browser type

• Domain names

• Access times

• Referring website addresses

 

This data is used for website performance monitoring, security, and user behavior analysis.

 

Important: If you voluntarily share personal or sensitive information through public message boards or social media linked from this website, that information may be collected and used by others. We encourage you to be cautious when sharing online.

 

We also recommend reviewing the privacy policies of any third-party websites you access through links on our Site, as we are not responsible for the privacy practices or content of those sites.

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Use of Your Personal Information

 

Stepping Stone Medical and Psychiatry uses your personal information to:

• Operate our website and deliver requested services

• Communicate with you regarding appointments, services, or updates

• Inform you of other services or resources available from our practice

• Conduct surveys or gather feedback to improve patient care

 

We do not sell, rent, or lease client lists or personal information to third parties.

 

We may share limited data with trusted partners who assist us with:

• Appointment confirmations

• Email or postal communications

• Technical support

• Data analysis

 

All such partners are contractually required to protect your information and are prohibited from using it for any other purpose.

 

We do not use or disclose sensitive information (e.g., race, religion, political views) without your explicit consent. Your information may only be disclosed if required by law or in compliance with applicable healthcare regulations.

 

Appointment Scheduling Through OptiMantra

 

For your convenience, our website may provide access to appointment scheduling through OptiMantra, a third-party HIPAA-compliant service. Any information you submit when booking an appointment, including health-related information, is collected and managed by OptiMantra under their own Privacy Policy and Terms of Service. Stepping Stone Medical and Psychiatry does not control OptiMantra’s data handling practices and is not responsible for the security or privacy of information shared within their platform.

 

Use of Stock Media

 

This Site may display photographs, graphics, and videos licensed from stock media providers (such as Adobe Stock). These materials are used solely for design and marketing purposes on behalf of Stepping Stone Medical and Psychiatry. They do not collect, store, or transmit any personal information.

 

Use of Cookies

 

This website uses “cookies” to personalize and enhance your online experience. Cookies are small text files placed on your device by a web server. They are uniquely assigned to you and can only be read by servers within our domain.

 

Cookies help us:

• Remember your preferences

• Track website usage

• Improve Site functionality

 

You can modify your browser settings to decline cookies if preferred. Please note that disabling cookies may impact certain features of the Site.

 

Security of Your Personal Information

 

Stepping Stone Medical and Psychiatry secures your information using appropriate administrative, technical, and physical safeguards. Personally identifiable information is stored on secure servers protected from unauthorized access, use, or disclosure.

 

When sensitive data (such as payment information) is transmitted, it is encrypted using security protocols such as SSL (Secure Socket Layer).

 

Changes to This Statement

 

We may update this Privacy Statement occasionally to reflect practice changes or patient feedback. We encourage you to review it periodically to stay informed about how we are protecting your privacy.

 

Contact Information

 

If you have questions or concerns about this Privacy Statement or your personal data, please contact us at:

Stepping Stone Medical and Psychiatry
8080 Beckett Center Dr. #317 | West Chester Township, OH 45069
Phone: (513) 342-0853
Email: steppingstonemedicalpsychiatry@gmail.com